Development Coordinator 1, Major Gifts
As part of a team, collaborates with Major Gifts’ frontline fundraisers to conduct intensive writing, research, data analysis, and project coordination for the Major Gifts department within the Office of Development.
Drafts a wide variety of written materials, including comprehensive individual prospects briefing, gift indentures, extensive proposals, stewardship reports, and internal and external correspondence that conforms to the style and voice of the sender. Conducts research on individuals, corporations, foundations, and institutions using office files, databases, and internet search engines and resources. Investigates the history, status, and accuracy of recorded gift commitments and gift acknowledgments as needed by gift officers and other university officials. As requested, ensures the accuracy of information communicated to donors and prospects by the office of Major Gifts. Works directly with gift officers, other development staff, and donors in resolving fund and reporting issues and special gift handling requirements. Designs, develops, and produces ad hoc reports and analyses through complex queries and intricate report manipulation, utilizing our primary Blackbaud alumni database (Hopper). Builds strong relationships with staff and other Yale departments to coordinate briefings and proposals and to plan events. Serves as a key contact on questions relating to various departmental needs. As an integral member of a team, coordinates high level special events across the country, including donor-hosted events and celebrations of special initiatives, to ensure timely and successful completion of the proceedings. Drafts invitation and confirmation cards, compiles and maintains lists using complex queries, extends invitations, confirms attendance, ensures attendance accuracy, prepares biographies and talking points for guest speakers, and drafts event flow documents. Manages stewardship functions to ensure that donors receive ongoing communication regarding the benefits of their gifts to Yale. Interacts with donors at the request of director and/or gift officers in response to inquiries. Proactively serves as the primary point of contact for high level prospects not assigned to Major Gift officers.
The principal responsibilities listed below are generic in nature. Applicants will find the detailed responsibilities listed in this position focus to be most relevant to the position.
- Drafts a variety of written materials, including detailed individual prospect briefings and gift indentures, proposals in support of specific university initiatives, and internal and external correspondence that conforms to the style and voice of the sender.
- Coordinates research on individual donors and the history and status of gift commitments as needed by gift officers and other university officials. Ensures the accuracy of gift acknowledgments and all information communicated to donors and prospects.
- Prepares reports on prospect pools summarizing giving, status, affiliation, and other data points, as needed.
- Assists in the coordination of special events, including dedications, donor recognition events, and celebration of special initiatives to ensure timely and successful completion of the proceedings.
- Designs and produces ad hoc reports based on data extracted from primary databases to support fund raising programs.
- Oversees stewardship functions to ensure that donors receive ongoing communication regarding the benefits of their gifts to Yale.
- Supports fundraising directors and gift officers in a range of additional activities related to the university’s development effort, as needed.
- May perform other duties as assigned.
Skills and abilities
- Exceptional communication skills with special emphasis on advanced writing ability and editing. Ability to communicate effectively with top-level donors and senior Yale administrators. Writing sample requested at time of interview.
- Demonstrated organizational and research abilities with strong attention to detail including analyzing large volumes of information from disparate sources and synthesizing it in a cogent and concise form.
- Advanced proficiency with MS Word, Excel, database software and reporting, and the ability to conduct data analysis and work with financial information. Knowledge of PowerPoint and Adobe Acrobat.
- Demonstrated ability to prioritize work, manage multiple tasks, and meet deadlines in time-constrained environment. Ability to initiate and complete tasks with minimal supervision.
- Professionalism, maturity, and an ability to work with confidential information.
Required education and experience
Six years of related work experience, four of them in the same job family at the next lower level and a high school level education; or four years of related work experience and an associate’s degree; or little or no work experience and a bachelor’s degree in a related field; or an equivalent combination of experience and education.
Preferred education, experience, and skills
Experience in a university setting or with development work, advanced degree, and a familiarity with Yale.