Development Coordinator 2/Program Coordinator, Science Strategies

Reporting to the director of development for science strategies in the Office of Development, the program coordinator (PC) provides critical fundraising support and works on projects related to donors and initiatives across the university, with a focus on science fundraising.

  1. Conducts writing, research, data analysis, and project coordination in support of individual, corporate, foundation fundraising, particularly as it relates to university science priorities.
  2. Builds strong relationships with staff and other Yale departments to coordinate and assist in the development of proposals and briefings summarizing Yale activities, specifically as related to science at Yale.
  3. Coordinates a range of internal and on-campus event logistics.
  4. Assists in drafting a wide variety of written materials, with a particular focus on university science priorities, including synthesizing scientific concepts into written materials and presentations for a broad audience, detailed biographical and business briefings, correspondence, and proposals.
  5. Assists in the designs, development, and production of ad hoc reports and analyses by report generation and manipulation of information systems, including our primary constituent database.
  6. Researches and investigates gift commitments using office files and databases.
  7. Serves as a key contact on questions relating to various unit needs, particularly as related to science at Yale.
  8. Assists the director in work with faculty including meetings and summarizing faculty research for development materials. 

The following responsibilities are generic in nature. Applicants will find the information in this position focus to be most relevant to the position.

Principal responsibilities

  1. Coordinates with other departments at Yale to develop or enhance proposals and briefings summarizing Yale activities, and to plan events.
  2. Develops and maintains a log of Yale academic and programming activities having development potential for prospects and donors.
  3. Coordinates and staffs events. Helps secure hosts and locations for events. Works with special events team to secure campus locations. Produces invitation and confirmation cards. Compiles and maintains invitation lists, extend invitations, confirms attendance, ensures attendance accuracy, prepares biography for guest speakers, prepares event flow documents, staffs selected events, and contacts vendors.
  4. Conducts research on individuals, corporations, foundations, governments, and institutions using office files, databases, and internet search engines and resources, including sources in other languages when relevant for international development.
  5. Drafts a wide variety of written materials including detailed biographical and business briefings, correspondence, proposals, indentures, and stewardship reports.
  6. Designs, develops, and produces ad hoc reports and analyses by report generation and manipulation of information systems, including our primary alumni database.
  7. Researches and investigates gift commitments using office files and databases. Ensures the accuracy of gift acknowledgments and all information relayed to prospects.
  8. Builds strong relationships with staff and serves as a key contact on questions relating to various departmental needs.
  9. Interacts with donors at the request of director and/or gift officers in response to inquiries.
  10. Assists with the assignment of tasks to student workers.
  11. May perform other duties as assigned.

Required skills and abilities

  1. Exceptional communication skills with special emphasis on advanced writing ability and editing. Ability to communicate effectively with faculty, senior Yale administrators and top-level donors. Writing sample requested at time of interview.
  2. Demonstrated organizational and research abilities with strong attention to detail including analyzing large volumes of information from disparate sources and synthesizing it in a cogent and concise form.
  3. Advanced proficiency with Microsoft Word, Excel, database software and reporting, and the ability to conduct data analysis and work with financial information. Knowledge of PowerPoint and Adobe Acrobat.
  4. Demonstrated ability to prioritize work, manage multiple tasks, and meet deadlines in time-constrained environment. Ability to initiate and complete tasks with minimal supervision.
  5. Appreciation and respect for principles of diversity, equity, and inclusion. Ability to engage with diverse audiences (age, gender, nationality, race/ethnicity, profession, sexual orientation, etc.). Professionalism, maturity, and an ability to maintain strict confidentiality.

Required education and experience

Eight years of related experience, six of them in the same job family at the next lower level and a high school level education; or six years of related experience and an associate’s degree; or two years of related work experience and a bachelor’s degree; or an equivalent combination of experience and education.

Preferred education and experience

Advanced degree in scientific discipline or work experience/background in scientific field, familiarity with Yale or experience in a university setting or with development work.