Development Coordinator 2/Program Coordinator, Principal Gifts

Reporting to the program manager, the program coordinator provides advanced support and analysis for the associate vice president for development and the team of principal gifts officers in all aspects of their work. Principal Gifts is responsible for substantial and transformative donations made to the university. As a key part of this important work, the program coordinator provides a fascinating window into the inner workings of major initiatives and upper-levels of administration at Yale. The program coordinator will draft correspondence, briefings, and proposals; conduct research projects; maintain detailed prospect database records; and plan special events for a fundraising program serving Yale’s most generous alumni and friends. Previous development experience, though helpful, is not essential. Ideal candidates will have superior writing skills, show great attention to detail and excellent judgement, and will be curious and engaged with the donor cases that this individual will support.

Principal responsibilities

  1. Coordinates with other departments at Yale to develop or enhance proposals and briefings summarizing Yale activities, and to plan events.
  2. Develops and maintains a log of Yale academic and programming activities having development potential for prospects and donors.
  3. Coordinates and staffs events. Helps secure hosts and locations for events. Works with special events team to secure campus locations. Produces invitation and confirmation cards. Compiles and maintains invitation lists, extend invitations, confirms attendance, ensures attendance accuracy, prepares biography for guest speakers, prepares Event Flow documents, staffs selected events, and contacts vendors.
  4. Conducts research on individuals, corporations, foundations, governments, and institutions using office files, databases and internet search engines, and resources, including sources in other languages when relevant for international development.
  5. Drafts a wide variety of written materials including detailed biographical and business briefings, correspondence, proposals, indentures, and stewardship reports.
  6. Designs, develops, and produces ad hoc reports and analyses by report generation and manipulation of information systems, including our primary alumni database.
  7. Researches and investigates gift commitments using office files and databases. Ensures the accuracy of gift acknowledgments and all information relayed to prospects.
  8. Builds strong relationships with staff and serves as a key contact on questions relating to various departmental needs.
  9. Interacts with donors at the request of director and/or gift officers in response to inquiries.
  10. Assists with the assignment of tasks to student workers.
  11. May perform other duties as assigned.

Required skills and abilities

  1. Exceptional communication skills with special emphasis on advanced writing ability. Ability to communicate effectively with top-level donors and senior Yale administrators. Writing sample required at time of interview.
  2. Demonstrated organizational and research abilities, with strong attention to detail, including analyzing large volumes of information from disparate sources and synthesizing it in cogent and concise written form.
  3. Demonstrated ability to prioritize work, manage multiple tasks and meet deadlines in a time-constrained environment. Ability to initiate and complete tasks with minimal supervision.
  4. Professionalism, maturity, and an ability to work with confidential information. Ability to work well independently and as part of a collaborative team.
  5. Ability to understand and work with financial information and proficiency with standard office software including MS Word, Excel, and related programs.

Required education and experience

Eight years of related experience, six of them in the same job family at the next lower level and a high school level education; or six years of related experience and an Associate’s Degree; or two years of related work experience and a Bachelor’s Degree; or an equivalent combination of experience and education.