Development Coordinator 1/Program Coordinator, Schools and Units

As part of a team, the program coordinator provides critical fundraising support to and collaborates with school and unit development directors. Those schools and units include the School of Art, the School of Architecture, the University Library and Collections, Yale College, the Graduate School, and the Faculty of Arts & Sciences. The initial set of responsibilities for the program coordinator will focus on the School of Art, the School of Architecture, and the University Library and Collections. Support for the other schools may be undertaken on an as needed basis. Key responsibilities include:

  1. Conducts research, data analysis, and project coordination for these schools and units within the Office of Development, as well as the development work of deans for these schools and the University Librarian.
  2. Drafts a wide variety of written materials, including comprehensive individual prospect briefings, endowed gift agreements, proposals, stewardship reports, and internal and external correspondence that conforms to the style and voice of the sender.
  3. Undertakes research on individuals, corporations, foundations, and institutions using office files, databases, and internet search engines and resources.
  4. Investigates the history, status, and accuracy of recorded gift commitments and gift acknowledgments as needed by gift officers and other university officials.
  5. Ensures the accuracy of information communicated to donors and prospects by the schools of architecture, art, and the University Library and Collections as requested. In addition, the program coordinator works directly with gift officers, other development staff and donors in resolving fund and reporting issues and special gift handling requirements.
  6. Designs, develops, and produces ad hoc reports and analyses through complex queries and intricate report manipulation, utilizing our primary alumni database (Hopper) and online endowed fund resources.
  7. Builds strong relationships with staff and other Yale departments to coordinate briefings and proposals and to plan events.
  8. Serves as a key contact on questions relating to various departmental needs.
  9. Coordinates high level special events across the country and virtually, including donor-hosted events and celebrations of special initiatives, to ensure timely and successful completion of the proceedings. Drafts invitation and confirmation cards, compiles and maintains lists using complex queries, extends invitations, confirms attendance, ensures attendance accuracy, prepares biographies and talking points for guest speakers, and drafts event flow documents.
  10. Manages stewardship functions to ensure that donors receive ongoing communication regarding the benefits of their gifts to Yale.
  11. Interacts with donors at the request of directors and/or other colleagues in response to inquiries and proactively serves as the primary point of contact for high level prospects not assigned to frontline fundraisers.

The principal responsibilities listed below are generic in nature. Applicants will find the detailed responsibilities listed in this position focus to be most relevant to the position.

Principal responsibilities

  1. Drafts a variety of written materials, including detailed individual prospect briefings and gift indentures, proposals in support of specific university initiatives, and internal and external correspondence that conforms to the style and voice of the sender.
  2. Coordinates research on individual donors and the history and status of gift commitments as needed by gift officers and other university officials. Ensures the accuracy of gift acknowledgments and all information communicated to donors and prospects.
  3. Prepares reports on prospect pools summarizing giving, status, affiliation, and other data points, as needed.
  4. Assists in the coordination of special events, including dedications, donor recognition events, and celebration of special initiatives to ensure timely and successful completion of the proceedings.
  5. Designs and produces ad hoc reports based on data extracted from primary databases to support fund raising programs.
  6. Oversees stewardship functions to ensure that donors receive ongoing communication regarding the benefits of their gifts to Yale.
  7. Supports fundraising directors and gift officers in a range of additional activities related to the university’s development effort, as needed.
  8. May perform other duties as assigned.

Required skills and abilities

  1. Exceptional communication skills with special emphasis on advanced writing ability and editing. Ability to communicate effectively with top-level donors and senior Yale administrators. Writing sample requested at time of interview.
  2. Demonstrated organizational abilities with strong attention to detail including reviewing and analyzing information from disparate sources and synthesizing that information in a cogent and concise form.
  3. Advanced proficiency with Microsoft Word, Excel, database software and reporting, and the ability to conduct data analysis and work with financial information. Knowledge of PowerPoint and Adobe Acrobat.
  4. Demonstrated ability to prioritize work, manage multiple tasks, and meet deadlines in time-constrained environment. Ability to initiate and complete tasks with minimal supervision.
  5. Appreciation and respect for principles of diversity, equity, and inclusion. Ability to engage with diverse audiences (age, gender, nationality, race/ethnicity, profession, sexual orientation, etc.). Professionalism, maturity and an ability to maintain strict confidentiality.

Required education and experience

Six years of related work experience, four of them in the same job family at the next lower level and a high school level education; or four years of related work experience and an associate’s degree; or little or no work experience and a bachelor’s degree in a related field; or an equivalent combination of experience and education.

Preferred education and experience

Experience in a university setting or with development work; familiarity with Yale.