Giving to Yale

Development Program Coordinator, Reunion Giving

Working with considerable independence and exercising discretion in establishing priorities, the development coordinator provides high-level data management, research, and communications support for the director of Yale College Reunion Giving and other members of the Reunion Giving team. The development coordinator is responsible for a range of activities that include: assisting with the development of solicitation/cultivation strategies for Reunion Gift Committee members; overseeing the production of communications to include mail solicitations, emails, volunteer training materials, and event invitations; and coordinating special events to ensure their timely and successful completion. In addition, the development coordinator designs, develops, and produces ad hoc reports from the database to support fundraising initiatives for the director and Reunion Gift officers; identifies needed changes/updates within the database to support requirements for reporting and analysis; and works closely with the director and other colleagues, as needed, to refine our reports and implement any required modifications. The development coordinator helps ensure the accuracy of all information relayed to alumni volunteers and donors as well as the accuracy of data reflected in the database. The information provided in the principal responsibilities below is generic in nature; prospective applicants will find the information in this position focus to be most relevant to the position.

Principle Responsibilities

  1. Collaborates with frontline fundraisers and staff in other Yale departments to prepare correspondence with, and responses to, volunteers, prospects, and donors who are leading university citizens; communicates directly with internal and external constituencies as requested; scope and nature of contacts is wide and varied.
  2. Drafts, edits, and updates solicitation materials, thankyou notes, and other communications, including proposals, indentures, and stewardship reports. Proofreads and edits these materials for grammatical and factual accuracy.
  3. Organizes and executes both hard copy and online mailings to various constituencies, in addition to assisting with other major and often complex projects.
  4. Serves as team’s resource person for all database related issues/projects; identifies changes that need to be made in databases to support requirements for reporting and analysis; works in partnership with service providers to implement them; and designs queries and export definitions for development-specific database.
  5. Designs, develops, and produces ad hoc reports and analyses by assimilating data from primary databases and other sources to support fundraising programs.
  6. Conducts research on individuals, corporations, foundations, and institutions using office files, databases, and internet search engines and resources, including sources in other languages.
  7. Researches and investigates gift commitments using office files and databases. Ensures the accuracy of gift acknowledgements and all information relayed to alumni.
  8. Coordinates and staffs special events, including volunteer and donor recognition events and the celebration of special initiatives, to ensure their timely and successful completion; secures venues and produces invitations; compiles and maintains invitation lists; extends invitations; and confirms attendance. Prepares biographies of speakers, minibriefings, and event flows.
  9. Builds strong relationships with staff and serves as a key contact on questions relating to various departmental needs.
  10. Reviews and monitors university and Reunion Giving developments or announcements and drafts/completes correspondence to inform volunteers and prospects; serves as point person for team’s LinkedIn page and office-wide social media group.
  11. May perform other duties as assigned.

Skills and Abilities

  1. Ability to initiate and complete tasks independently and proactively.
  2. Strong written/oral communications skills and proficiency in communicating appropriately with multiple constituencies. Demonstrated organizational and research capabilities, and strong attention to detail. Writing sample requested at time of interview.
  3. Proven team player with skills to prioritize work, manage multiple tasks and meet deadlines from multiple managers in a fast-paced environment without sacrificing quality of work product.
  4. Proficient with Microsoft Word, Excel, PowerPoint and Outlook; demonstrated skill with sophisticated database software and reporting tools; proficient in data analysis, and web-based/print research. Expertise in manipulating data systems to create a variety of reports and graphs.
  5. High level of professionalism, judgment and integrity; ability to maintain confidentiality.

Required Education and Experience

Eight years of related experience, six of them in the same job family at the next lower level and a high school level education; or six years of related experience and an associate's degree; or two years of related work experience and a bachelor's degree; or an equivalent combination of experience and education.

Preferred Education, Experience, and Skills

Bachelor’s degree and at least two years’ experience in a university or executive setting.