Giving to Yale

Development Coordinator 2/Program Coordinator, International Development

Reporting to the program manager on the international development team, the program coordinator works closely with the director of international development and the assistant director, collaborates with other frontline development officers, and engages with other development staff and other offices on campus to conduct intensive writing, research and project coordination for the international development team. Works on projects related to prospects in key geographic areas for development: Europe, China, India, the Middle East, and Africa. Other responsibilities of the program coordinator include: coordinates with development colleagues and other offices campus-wide to develop or enhance proposals and briefings summarizing Yale activities worldwide; develops and maintains a log of Yale academic and programming activities in cities and countries with development potential; coordinates and assists with a range of event logistics, e.g., compiles and maintains invitation lists, extends invitations, confirms attendance, ensures attendance accuracy, prepares biography for guest speakers, staff selected events, and contacts vendors; conducts research on individuals, corporations, foundations, governments and institutions using office files, databases, and internet search engines and resources, including sources in other languages relevant for international development; drafts a wide variety of written materials including detailed biographical and business briefings, correspondence, proposals, indentures and stewardship reports; designs, develops and produces ad hoc reports and analyses by report generation and manipulation of information systems, including our primary alumni database; researches and investigates gift commitments using office files and databases; ensures the accuracy of gift acknowledgments and all information relayed to prospects; builds strong relationships with staff and serves as a key contact on questions relating to various departmental needs; interacts with donors at the request of the director and international development officers in response to inquiries; assists with arranging campus visits for Yale alumni and prospective Yale families who are international donors and prospects; and assists with the assignment of tasks to student workers.

Principal responsibilities

  1. Coordinates with other departments at Yale to develop or enhance proposals and briefings summarizing Yale activities, and to plan events.
  2. Develops and maintains a log of Yale academic and programming activities having development potential for prospects and donors.
  3. Coordinates and staffs events. Helps secure hosts and locations for events. Works with special events team to secure campus locations. Produces invitation and confirmation cards. Compiles and maintains invitation lists, extend invitations, confirms attendance, ensures attendance accuracy, prepares biography for guest speakers, prepares event flow documents, staffs selected events, and contacts vendors.
  4. Conducts research on individuals, corporations, foundations, governments and institutions using office files, databases and internet search engines and resources, including sources in other languages when relevant for international development.
  5. Drafts a wide variety of written materials including detailed biographical and business briefings, correspondence, proposals, indentures and stewardship reports.
  6. Designs, develops and produces ad hoc reports and analyses by report generation and manipulation of information systems, including our primary alumni database.
  7. Researches and investigates gift commitments using office files and databases. Ensures the accuracy of gift acknowledgments and all information relayed to prospects.
  8. Builds strong relationships with staff and serves as a key contact on questions relating to various departmental needs.
  9. Interacts with donors at the request of director and/or gift officers in response to inquiries.
  10. Assists with the assignment of tasks to student workers.
  11. May perform other duties as assigned.

Required skills/abilities

  • Exceptional communication skills with special emphasis on writing ability and editing.
  • Knowledge of one or more foreign languages and ability to keep track of foreign prospect names and projects in different cities.
  • Demonstrated organizational and research abilities with strong attention to detail. Professionalism, maturity and an ability to work with confidential information and to interact with top level donors and Yale administrators.
  • Ability to prioritize work, multi-task, especially on projects, prospects, and proposals in different parts of the world, and meet deadlines in a team-centered, time-constrained environment. Ability to initiate and see tasks through with minimal supervision.
  • Advanced knowledge of MS Word, Excel, database software and reporting, and the ability to conduct data analysis. Knowledge of PowerPoint and Adobe Acrobat. Demonstrated ability to perform online research and review public information sources.

  Required education and experience

  • Eight years of related experience, six of them in the same job family at the next lower level and a high school level education; or six years of related experience and an associate's degree; or two years of related work experience and a bachelor's degree; or an equivalent combination of experience and education.

Preferred education, experience, and skills

  • Experience in a university setting or with development work; advanced degree; familiarity with Yale. Familiarity with Chinese language and culture.