Giving to Yale

Development Coordinator 2/Program Coordinator, Parent Gifts

Reporting to the program manager on the Parent Gifts team in the Office of Development, the program coordinator (PC) works closely with the program manager and the director of Parent Gifts. The PC collaborates with and provides critical fundraising support to frontline development officers, and engages with other development staff and other offices on campus to conduct writing, research, and project coordination for the Parent Gifts team. Works on special projects related to donors across the university. Other responsibilities of the program coordinator include: coordinates with development colleagues and other offices campus-wide to develop or enhance proposals and briefings summarizing Yale activities; coordinates and assists with a range of event logistics, e.g., compiles and maintains invitation lists, extends invitations, confirms attendance, ensures attendance accuracy; conducts research on individuals, corporations, foundations, and institutions using office files, databases, and internet search engines and resources; drafts a wide variety of written materials including detailed biographical and business briefings, correspondence, and proposals; designs, develops, and produces ad hoc reports and analyses by report generation and manipulation of information systems, including our primary alumni database; researches and investigates gift commitments using office files and databases; builds strong relationships with staff and serves as a key contact on questions relating to various unit needs; interacts with donors at the request of the director and parent gifts officers in response to inquiries; assists with arranging campus visits for Yale alumni and prospective Yale families; and assists with the assignment of tasks to student workers.

Essential Duties

  1. Coordinates with other departments at Yale to develop or enhance proposals and briefings summarizing Yale activities, and to plan events.
  2. Develops and maintains a log of Yale academic and programming activities having development potential for prospects and donors.
  3. Coordinates and staffs events. Helps secure hosts and locations for events. Works with special events team to secure campus locations. Produces invitation and confirmation cards. Compiles and maintains invitation lists, extend invitations, confirms attendance, ensures attendance accuracy, prepares biography for guest speakers, prepares Event Flow documents, staffs selected events, and contacts vendors.
  4. Conducts research on individuals, corporations, foundations, governments and institutions using office files, databases and internet search engines and resources, including sources in other languages when relevant for international development.
  5. Drafts a wide variety of written materials including detailed biographical and business briefings, correspondence, proposals, indentures and stewardship reports.
  6. Designs, develops and produces ad hoc reports and analyses by report generation and manipulation of information systems, including our primary Alumni database.
  7. Researches and investigates gift commitments using office files and databases. Ensures the accuracy of gift acknowledgments and all information relayed to prospects.
  8. Builds strong relationships with staff and serves as a key contact on questions relating to various departmental needs.
  9. Interacts with donors at the request of director and/or gift officers in response to inquiries.
  10. Assists with the assignment of tasks to student workers.
  11. May perform other duties as assigned

Required Skills and Abilities

  1. Exceptional communication skills with special emphasis on writing ability and substantive editing.
  2. Experience with project management, and the ability to monitor multiple projects on different timelines simultaneously.
  3. Demonstrated organizational and research abilities with strong attention to detail. Professionalism, maturity and an ability to work with confidential information and to interact with top-level donors, Yale administrators, and faculty.
  4. Ability to prioritize work and multi-task with minimal supervision, especially on projects, and meet deadlines in a team-centered, time-constrained environment. Ability to initiate tasks and see them through to completion with minimal supervision.
  5. Knowledge of MS Word, Excel, and PowerPoint. Demonstrated ability to perform online research and review public information sources.

Required Education and Experience

Eight years of related experience, six of them in the same job family at the next lower level and a high school level education; or six years of related experience and an associate's degree; or two years of related work experience and a bachelor's degree; or an equivalent combination of experience and education.

Preferred Education and Experience

Degree in journalism, communications, or English is preferred.  Strong candidates will also have experience handling deadline pressure, familiarity with database software and reporting, and the ability to conduct data analysis.